Data analysis
Business intelligence module (OLAP cube) to monitor performance across projects and improve processes.
Features
Everything you need to plan, control and justify time allocation
Eight features that cover the complete cycle of managing time allocation and working time in your projects.
The eight features at a glance
1
Planning
Hours distributed by you… or by PerMaT
The manager assigns the planned hours to one or more researchers in a work package, and PerMaT-RP distributes them automatically across the execution periods, compatibly with their other activities. It always shows the budgeted, planned and difference figures in hours, person-months and cost.
- Automatic distribution of hours per period
- Budgeted, planned and difference (hours, person-months, cost)
- Planning per work package and participant
2
Participant management
Projects, work packages and people
Project registration with funding body, programme, justification periods and work packages by activity type (RTD, Demonstration, Management, Other…), and assignment of researchers to each package. Staff management with the minimum employment data: contract dates, professional category, working hours and effective hourly cost.
- Management by justification period and work package
- User roles for organisations of any size
- Interoperability with corporate staff and project databases
3
Total time control
A global view of each person's time
Each person has a work agenda that reflects their project tasks, teaching, management and other productive activities. This makes it possible to control total time allocation and to record, day by day, the actual performance on each project.
- Daily, weekly, monthly and yearly agenda
- Daily record of hours worked on each project
- Control of the staff costs charged to the project
4Time allocation compatibility
Everything fits in the working day… or you are warned
PerMaT-RP checks each researcher's schedule compatibility across the projects they take part in, other professional activities and work absences, so that the sum of time allocations respects their working day.
5
Calendars and absences
Public holidays, holidays, sick leave and trips
Management of the work calendar, customisable per workplace, and of each person's absences: holidays, sick leave and other absences. Public holidays and absences are taken into account when planning.
6
Timesheets
Generated dynamically, always up to date
Monthly timesheets per person and project are generated dynamically from the recorded data, in Horizon Europe format or a generic, configurable format, ready for signature.
- Horizon Europe format and a generic, configurable format
- Available at any time, no manual preparation
7
Justification
From data to documentation for the funding body
The manager obtains the timesheets for signature and can file the signed ones in the service's document repository, which keeps the historical record of the justifications submitted.
- Secure document repository
- History of submitted justifications
8
Re-planning
When something changes, the plan adapts
If a researcher changes their agenda (a conference, teaching, an absence…) and this affects the plan, PerMaT-RP re-plans the work package hours to keep the conditions set by the manager.
- Automatic re-planning on agenda changes
- Adjustment of planned hours to actual work done
Conceptual illustration
Project set-up
ProjectJustification periods · Work packages
WP1WP2WP3
AResearcher A
BResearcher B
CResearcher C
Hours are distributed automatically
W1W2W3W4W5W6W7W8W9W10W11W12
Person A
Person B
Person C
Planned hours per project
Compatibility and re-planning
W1W2W3W4W5W6W7W8W9W10W11W12
Person A
Conference
Person B
Holidays
Person C
Planned hoursOther activities and absences
Plan compatible with the agenda
Monthly timesheet
Person A · Project 1Month
12345678910111213141516
WP1
555555555555
WP2
222222222222
Person's signatureManager's signature
Ready to sign and file
Illustrative diagram of how it works. Real screens of the application are shown throughout the rest of the website.
And also…
Staff costs
Monitoring and calculation of the staff costs charged to each project, broken down by work package.
Customisation
Operating parameters and auxiliary data: funding bodies, funding programmes and timesheet formats.
File repository
Secure storage of files, including the generated timesheets, within the contracted space.
Try it with your own planning
Ask for a free 30-day demo and explore all these features with sample data.